Privacy Policy for Hub Selection Ltd

Effective Date: December 2024

Hub Selection Ltd (“we,” “our,” “us”) is committed to protecting and respecting your privacy. This policy outlines how we collect, use, store, and protect your personal information in compliance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and relevant EU data protection laws.

1. Information We Collect

We collect the following types of personal information:
– Candidates: Name, contact details, CV/resume, employment history, educational qualifications, skills, references, and other information relevant to job applications.
– Employers/Clients: Company name, contact details, role requirements, and payment details.
– Website Users: IP address, browser type, browsing patterns, and other technical data collected via cookies.
– Other Contacts: Names, contact details, and communication history with suppliers, partners, and other stakeholders.

2. How We Use Your Information

We use personal data to:
– Provide recruitment and job-matching services to candidates and employers.
– Communicate with you about roles, applications, or services.
– Process payments and manage contracts.
– Comply with legal and regulatory requirements.
– Analyse website usage and improve our online services.
– Send marketing communications (with your consent).

3. Legal Basis for Processing

We process personal data based on the following legal grounds:
– Consent: When you provide clear, informed consent.
– Contractual Necessity: To fulfil our obligations under a contract with you.
– Legal Obligation: To comply with legal or regulatory requirements.
– Legitimate Interests: To pursue our legitimate business interests in providing and improving our services, provided this does not override your rights.

4. Data Sharing

We may share your information with:
– Employers or clients for job placement purposes.
– Service providers (e.g., IT support, payroll processors) acting under our instructions.
– Regulatory bodies, law enforcement agencies, or other authorities as required by law.
– Third parties in connection with business transactions, such as mergers or acquisitions.

We do not sell or rent your personal data to third parties.

5. Data Retention

We retain personal data only as long as necessary for the purposes for which it was collected or to comply with legal, tax, or regulatory obligations. Generally:
– Candidate data: Retained for 2 years after the last meaningful contact.
– Employer/Client data: Retained for the duration of the contractual relationship and 7 years thereafter.
– Website data: Retained as outlined in our Cookie Policy.

6. International Data Transfers

As we operate throughout Europe, personal data may be transferred outside the UK. When transferring data internationally, we ensure adequate safeguards are in place, such as standard contractual clauses approved by the UK or EU.

7. Data Security

We implement appropriate technical and organisational measures to protect your data from unauthorised access, loss, alteration, or destruction. These include:
– Encrypted storage and transmission.
– Restricted access controls.
– Regular security assessments.

8. Your Rights

Under data protection laws, you have the following rights:
– Access: Request a copy of the personal data we hold about you.
– Rectification: Correct inaccuracies in your data.
– Erasure: Request deletion of your data (subject to legal exceptions).
– Restriction: Request limitations on data processing.
– Objection: Object to processing based on legitimate interests or direct marketing.
– Data Portability: Receive your data in a machine-readable format.

To exercise these rights, contact us at [email protected]. We will respond within one month of receiving your request.

9. Cookies

Our website uses cookies to enhance user experience. For details, please refer to our Cookie Policy.

10. Updates to This Policy

We may update this Privacy Policy periodically. Any changes will be posted on this page with a revised effective date.

11. Contact Us

For questions or concerns about this Privacy Policy or your data, contact us at:

Hub Selection Ltd
Stirling House
Denny End Road, Waterbeach
Cambridge, CB25 9PB
Email: [email protected]